Prior to the pandemic’s outbreak, many boards were in the process of going virtual. In the end, it’s even more important to be able to communicate effectively even when you’re not meeting face-to-face. Some of the methods that work in person meetings may not work for virtual communication. However some minor adjustments can make a big difference.
Set up an appointment calendar for communicating via video calls or emails. By having a set schedule, you can prevent members from being behind on board communications and will ensure that they check their emails regularly regardless of whether it’s a meeting day or not.
Make use of tools such as screen sharing and video conferencing to provide your board members with the full experience of in-person collaboration. The use of these tools will allow for audio and visual communication, which is crucial to building trust amongst your team.
Make sure you assign someone to take notes during your meetings. This person must be able to document every motion verbatim with the information about www.board-portal.blog/how-to-make-virtual-board-communication-more-effective/ who made the move and the manner in which it was seconded and what the result of the vote was.
Your virtual colleagues will feel more connected if they use a whiteboard with real-time marking. Freehand is a favorite option, since it allows you to draw with markers on a whiteboard. It also includes a group chat option. It doesn’t allow you to share files or documents for example, so if your goal is to communicate visually, audio or in text outside of the board, then you’ll need an alternative app. Another option is Mural which is a tool for drawing whiteboards with advanced features that are suitable for teams of all sizes and which integrates with other apps to offer additional features.